Board of Directors Mtg - 12/20/11

Meeting Minutes from Board of Directors meeting on 11/29/11

In attendance:

 

Bill Osborne, Mike Larkin, Jim Schmidt, Craig Gordinier, Tony DeNegri, Chris Stewart, and Rebecca Speake

 

Rebecca agreed to send Chris Stewart the minutes from the last regular meeting so he could start an official minutes book. Rebecca also will contact Philadelphia Insurance Company and advise them of the new Board of Directors to update our Director’s and Officer’s Liability insurance policy which renews February 20th.

 

We agreed to change the date of the May meeting from the 29th (day after Memorial Day) to May 22nd. Our 2012 meetings are set for January 31, March 27, May 22, July 31, September 25 and November 27. Meetings will be held at the Golden Ox until further notice. They do not require a contract to hold dates for us, nor a minimum number of attendees.

 

Tony DeNegri agreed to pass on the bank records, key to the Associations’ Post Office Box and debit card info to Craig Gordinier as the new Treasurer. Tony will also share the contact information for the accountant with the BOD as we still have some credit with the accountant to be used for further services.

 

Chris Stewart agreed to find out what the yearly requirements are for our association and will share the checklist with the BOD. Questions arose as to whether we have to file a 990 tax return each year or not.

 

Bill Osborne agreed to initiate the creation of a Mission Statement, as well as a Code of Ethics, to be adopted by the association. Bill will also make sure that Chris Stewart’s contact information is on the association’s website so members can access him if they need legal counsel.

 

We discussed having meetings that include short reports of pertinent topics rather than a long winded speaker. Possible topics include: payroll tax changes, lien laws in MO & KS, a mechanics lien checklist (Chris Stewart to provide), and HR issues such as I9’s, W4’s, hiring and firing practices, etc.

 

We agreed that we will have the following committees and have a member of BOD as chairman of each whenever possible:

 

Website Committee – Craig will over see updates of content on the website. (Bill will turn over the administrative information to Craig.)

 

Legislative Committee – Tony will follow the issues and provide updates to members at meetings, as well as attending the American Subcontractor Assn meetings or sending a delegate)

 

Finance Committee – Craig will over see at the new Treasurer, but the budget will be approved by the entire BOD.

 

Promotions Committee – Mike Larkin will over see this committee meant to promote the use of masonry products to architectural and engineering firms in and around Kansas City

 

Education Committee – Vickie Enloe will continue to work with Don hunt from the Builders Association to provide educational seminars about all aspects of masonry

 

Membership Committee – Jim Schmidt will over see this committee and try to reach out to possible new members.

 

Codes and Enforcement Committee – Bill Osborne will ask that Don McMican keep the association abreast of new information via oral reports at meetings and a possible newsletter.

 

Safety and Insurance Committee – Rebecca Speake will provide reports at meetings and content that the BOD may wish to post of the association website with regard to changes in insurance regulations, OSHA and safety issues.

 

Rebecca will have sign up sheets for each committee at the next BOD meeting on January 24th. Each chairman will talk to various members to ask them to sign up for at least one committee in an effort to keep everyone involved and active in the association and best serve the membership. Each chairman is to set a goal and a delivery date (timeline for long projects) for that goal, as well as a budget for expenses for their committee. Budgets can include drinks or lunch for committee members, but must be submitted to BOD for prior approval.

 

We will hold another BOD meeting on January 24th at the Golden Ox at 2 pm to solidify information and tasks determined at the 12/20/11 meeting, prior to the next general membership meeting.